AC is committed to protecting your personal information.
Aberdein Considine & Company is a Partnership established under the Law of Scotland with a Head Office situated at 5 - 9 Bon Accord Crescent. Aberdeen, AB11 6DN and having a place of business inter alia at 30 Cloth Market, Newcastle upon Tyne, NE1 1EE.
We are members of and authorised by the Law Society of Scotland. A list of the Partners of the Firm is available on request. A list of the Partners of the Firm is also displayed at Head Office situated at 5 - 9 Bon Accord Crescent, Aberdeen, AB11 6DN and at 30 Cloth Market, Newcastle upon Tyne, NE1 1EE aforesaid.
We abide by the professional practice standards set forth in the Standards of Conduct of Practice Rules for Solicitors laid down by the Law Society of Scotland. The standard of Conduct Practice Rules may be inspected by accessing the Law Society of Scotland website - www.lawscot.org.uk
We are authorised and regulated by the Solicitors Regulation Authority (SRA) which is the regulatory body of solicitors practising in England and Wales. Our Registration Number is 628245.
We are authorised and regulated by the Financial Conduct Authority (FCA), 12 Endeavour Square, Stratford, London, E20 1JN. Our Financial Services Registers number is 142693. Our permitted business is advising on and arranging pensions, savings and investment products, non-investment insurance contracts and mortgages. You can check this on the Financial Services Register by visiting the FCA's website www.fca.org.uk/firms/systems- reporting/register or by contacting the FCA on 0800 111 6768.
FAO Data Protection Officer
Aberdein Considine & Company
5-9 Bon Accord Crescent
Information about you that we collect and use includes:
Information about who you are - eg your name, date of birth and contact details
Information connected to your product or services with us - eg your bank account details
Information about your contact with us -eg meetings, phone calls, emails/letters
Information that is automatically collected - eg via cookies when you visit one of our websites
Information if you visit one of our offices - eg visual images collected via closed circuit televisions (CCTV)
Information classified as 'sensitive' personal information - eg relating to your health, marital or civil partnership status. This information will only be collected and used where it's needed to provide the product or services you have requested or to comply with our legal obligations
Information you may provide us about other people - eg joint applicants or proprietors or beneficiaries for products you have with us
Information on children - eg where a child is named as a beneficiary in a Will or on the policy taken out by a parent or guardian on their behalf. In these cases, we will collect and use only the information required to identify the child (such as their name, age, gender)
We are committed to processing your data in a lawful, fair and transparent manner.
Rejection of cookies will not prevent you from using most of the features on the Website. If you experience any problems having deleted cookies, you should contact the supplier of your web browser.
We may collect your personal information directly from you, from a variety of sources, including:
an application form for a product or service
phone conversation with us
emails or letters you send to us
meetings with one of our solicitors, estate agents, financial advisers or other member of staff
registering for one of our events - eg retirement events, employment seminars
participating in research surveys to help us understand you better and improve our products and services
our online services such as websites, social media and mobile device application ('Apps')
If you have a financial adviser and/or are a member of your employer's pension scheme, the information we collect and use will most likely have been provided by them on your behalf.
We may also collect personal information on you from places such as business directories and other commercially or publicly available sources - eg to check or improve the information we hold (like your address) or to give better contact information if we are unable to contact you directly.
We take your privacy seriously and we will only ever collect and use information which is personal to you where it is necessary, fair and lawful to do so. We will collect and use your information only where:
you have given us your permission [consent] to send you information about products and services offered by us and/or selected third parties we have chosen to work with which we believe may be of interest and benefit to you
it's necessary to provide the product or service you have requested - eg if you wish to invest in one of our mortgage, pension or savings products, if you wish to market your property through us we will require some personal information including your name, address, date of birth, bank account details
it's necessary for us to meet our legal or regulatory obligations - eg to send you Annual Statements, tell you about changes to Terms and Conditions or for the detection and prevention of fraud and anti-money laundering
it's in the legitimate interests of AC - eg to deliver appropriate information and guidance so you are aware of the options that will help you get the best outcome from your product, investment or services; where we need to process your information to better understand you and your needs so we can send you more relevant communications about the business and products you have with us and to develop new products and services; where we use artificial intelligence or computer algorithms to improve the products and services offered to you
it's in the legitimate interests of a third party - eg sharing information with your employer's adviser for the governance of a pension scheme of which you are a member
If you do not wish us to collect and use your personal information in these ways, it may mean that we will be unable to provide you with our products and services.
We sometimes use systems to make automated decisions based on personal information we have - or are allowed to collect and use from others - about you. These automated decisions can affect the types of business, products, services or features we offer you now or in the future. We use automated decisions in the following ways:
tailoring products and services - eg placing you in groups with similar clients to make decisions about the types of business, products and services we may offer you to help meet your needs
when designing and enhancing our online services to help meet your requirements for ongoing guidance and support
We also use technologies, such as the Facebook Pixel, to customise content and advertising, to provide social media features and to analyse traffic to the site. We also share information about your use of our site with our trusted social media, advertising and analytics partners.
We may share your information with third parties for the reasons outlined in 'What we collect and use your information for'
These third parties include:
departments within AC
your adviser or employer
companies we have chosen to support us in the delivery of the products and services we offer to you and other clients - eg research, consultancy or technology companies; or companies who can help us in our contact with you, for example an internet service provider
our regulators and any Supervisory Authority - eg the Law Society of Scotland, the Solicitors Regulatory Authority (SRA), the Financial Conduct Authority (FCA), the Information Commissioner's Office for the UK (the ICO)
law enforcement, credit and identity check agencies for the prevention and detection of crime. More information about TransUnion’s activities are available at https://www.transunion.co.uk/legal-information/bureau-privacy-notice
HM Revenue & Customs (HMRC) or the National Crime Agency (NCA) - eg for the processing of tax relief on pension payments or the prevention of tax avoidance
We will never sell your details to someone else. Whenever we share your personal information, we will do so in line with our obligations to keep your information safe and secure.
The majority of your information is processed in the UK and European Economic Area (EEA)
We take information and system security very seriously and we strive to comply with our obligations at all times. Any personal information which is collected, recorded or used in any way, whether on paper, online or any other media, will have appropriate safeguards applied in line with our data protection obligations.
Your information is protected by controls designed to minimise loss or damage through accident, negligence or deliberate actions. Our employees also protect sensitive or confidential information when storing or transmitting information electronically and must undertake annual training on this.
Our security controls are aligned to industry standards and good practice; providing a control environment that effectively manages risks to the confidentiality, integrity and availability of your information.
We will keep your personal information only where it is necessary to provide you with our products or services while you are a client.
We may also keep your information after this period but only where required to meet our legal or regulatory obligations. The length of time we keep your information for these purposes will vary depending on the obligations we need to meet.
You have several rights in relation to how AC uses your information. They are:
Right to be informed
Right of access
You have the right of access to your personal information. If you wish to receive a copy of the personal information we hold on you, you may make a Data Subject Access Request (DSAR).
Right to request that your personal information be rectified
If your personal information is inaccurate or incomplete, you can request that it is corrected.
Right to erasure
You can ask for your information to be deleted or removed if there is not a compelling reason for AC to continue to have it.
Right to restrict processing
You can ask that we block or suppress the processing of your personal information for certain reasons. This means that we are still permitted to keep your information - but only to ensure we don't use it in the future for those reasons you have restricted.
Right to data portability
You can ask for a copy of your personal information for your own purposes to use across different services. In certain circumstances, you may move, copy or transfer the personal information we hold to another company in a safe and secure way. For example if you were transferring your business to another Firm or if you were moving your pension to another pension provider.
Right to object
You can object to AC processing your personal information where it's based on our legitimate interests (including profiling), for direct marketing (including profiling); and if we were using it for scientific/historical research and statistics.
Rights related to automatic decision making including profiling
You have the right to ask AC to:
give you information about its processing of your personal information
request human intervention or challenge a decision where processing is done solely by automated processes
carry out regular checks to make sure that our automated decision making and profiling processes are working as they should
Your complaint will be acknowledged within five working days and normally, after a full investigation, you will receive a detailed response within a further ten working days.